Have a lot to do and running out of time? Then learn to rearrange things in order of priority. Here's how:
- Choose the scope. It’s easier to prioritize if you focus on a single area at a time. Choose homework, housework, sorting files, cleaning the cupboard, etc.
- List tasks randomly. Try to keep the list to a dozen tasks, if possible.
- Mark the importance of each task. Consider the value of each completed task. Mark each task with H for high, M for medium or L for low.
- Mark the urgency of each task. Consider an upcoming deadline. Mark each task with H for high, M for medium or L for low.
- Mark the effort required for each task. Consider the time needed to complete each task. Mark each task with S for short, M for medium or L for long. A task that requires high concentration should be rated with a medium effort.
- Compare all tasks. Highlight the most important and urgent tasks that require the least amount of effort.
The list may look like this:
Priorities Worksheet
| Task | Importance | Urgency | Effort | Priority |
| Check smoke alarm batteries | High | Medium | Short |
|
| See Rocky Horror Picture Show (again) | Low | High | Medium |
|
| Pay utility bills | High | High | Short |
|
| Vacuum under fridge | Medium | Low | Short |
|
| Get haircut | Medium | High | Medium |
|
| Redecorate bedroom | Medium | Medium | Long |
|
- Make a decision.
- Group the tasks with the highest importance and urgency and least amount of effort.
- Decide which ones need to be done first based upon upcoming deadlines.
- Tasks of low importance and urgency can be deferred.
Recopy the list to look like this:
Priorities Worksheet
| Task | Importance | Urgency | Effort | Priority |
| Pay utility bills | High | High | Short | 1 |
| Check smoke alarm batteries | High | Medium | Short | 2 |
| Get haircut | Medium | High | Medium | 3 |
| Vacuum under fridge | Medium | Low | Short | 4 |
| Redecorate bedroom | Medium | Medium | Long | 5 |
| See Rocky Horror Picture Show (again) | Low | High | Medium | 6 |
- Rearrange the list. Reconsider if not enough time was allowed to complete a task or if a due date is about to arrive
- Alternate tasks. Alternate a homework list with a housework list. You may need a break from sorting through your files or cleaning the cupboard.
- Cross tasks off the list as you complete them. This gives you a sense of accomplishment. Reward yourself to spur further motivation.
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